If you're using a full-service stand company, you generally don't need to be on-site for the whole build — your project manager oversees it — but it's worth visiting toward the end of build day to walk the finished stand before doors open. What actually happens on the day depends on whether you're shell scheme or space-only, but the core rhythm is the same: delivery, construction, graphics and dressing, then a final check.
Shell Scheme Build Day
The venue's official contractor erects the basic frame, often before your own team or stand company arrives. Your stand company then dresses it — graphics, furniture, lighting, branding — within the provided structure. This is generally a shorter, more predictable build day than space-only, since the structural work is already done for you.
Space-Only Build Day
Your stand company builds the entire structure from the ground up, which typically means a longer build-up window and more moving parts — structure first, then graphics, furniture, AV and final dressing. Confirm your specific build-up window in advance, since space-only builds generally need more time than shell scheme dressing.
Do You Need to Be There?
With a full-service supplier and a named project manager, you don't need to be on-site for the entire build — that's exactly what project management is for. It's still worth visiting toward the end of build day to walk the finished stand, check the graphics match what you approved, test any technology, and confirm everything works before the show opens.
What to Check Before Doors Open
Walk the stand and check graphics match your approved proofs — colours, spelling, positioning. Test screens, lighting and any interactive elements. Confirm furniture and stock are in place. Check nothing obstructs sightlines or aisle space. Make sure your team knows where everything is before visitors arrive.
Frequently Asked Questions
Do I need to be on-site for the whole exhibition build?
Not usually, if you're using a full-service stand company with a named project manager — they oversee the build. It's worth visiting toward the end to check the finished stand.
How long does exhibition stand build day take?
Shell scheme dressing is generally quicker since the frame is already provided; space-only builds take longer because the whole structure is built from scratch.
What should I check before my stand opens to visitors?
Graphics match your approved proofs, all technology works, furniture and stock are in place, and nothing obstructs sightlines or aisle space.
Want a project manager who handles build day for you? Talk to us.
